13 Tips Time Management Will Change Your Life
If you want to make real changes in your life, you must first start by learning how to efficiently manage your time. Anyone who knows how to manage time, will also know how to manage life. Good time management is on the right priorities, just after it is created to the proper management of your life. The quality of your life depends on intelligent management of your time and not by the amount of energy you consume on what you are doing.
Do you always feel that you do not have enough time for yourself?
Do you feel that you are living and working in stressful environment without any positive results?
1. Mastering the list of things you have to do (to-do lists)
To-do lists are a good and efficient should include the tasks and activities you today and tasks that must be completed in the near future. For each item in the list, you have to determine when and how much time you need to complete. Repetitive tasks can be scheduled for specific days where you have a great time to complete.
You should not underestimate the importance of planning your duties. A good plan and can accurately give you greater control of your time. You have to realize what is important to you and place it in the top order in your list.
2. Create a plan of SMART (Specific-Measurable-Achievable-Reasonable-Timeline)
Plan the most difficult task at the beginning of each week so that you will be more relaxed towards the end of the week and before the weekend. A difficult task better scheduled at the beginning of the week (Monday or Tuesday), while the tasks that are more mechanical or routine around mid-week, and the approaching end of the week (Thursday and Friday) when you could be a little more free and relaxed because on both days This has piled up fatigue and stress as a result of work in the previous days.
3. Learn to set your priorities
You must learn how to efficiently organize your priorities. The most important task should be ranked higher in the list. Try to apply the Pareto principle in which 80% of your achievement produced by 20% of your business. In other words, try to work smart and simple. Do not overlook your important tasks to achieve significant results.
4. The key to successful time management is delegation
The key to successful time management is delegation. Do not try to complete all the tasks alone. Know which tasks can be completed by others and delegate the work to them. This is the only way in which you can have the time needed to handle the tasks that are really important to you. At the same time, what you choose to do, do it right the first time to save time because doing repetitive work. Experience has shown that the time you need to redo your work will be spent more time than you need to do the job right from the start. Delegation is an art that can provide many benefits for people who have to do a lot of activities.
You must learn to occasionally say NO and refuse tasks that you can not do. If you run out of time and feel stressed, then it is better to decline the invitation to go lunch or a family dinner. You must realize that you are not under obligation to shorten everything in an instant. You must learn to choose the tasks that you really want to do or that need to be resolved.
6. Divide a long stint in smaller events
Another technique that will help you in time management is to break up long tasks that you normally do not want to do or are too difficult to be some activities that are smaller and more manageable. It will manage both stress and your time. You, for example, can spend 10 minutes each day to work on a task that is not pleasant or long. By using this approach, gradually you will have some progress, you will feel better and eventually you will be able to complete activities quickly rather than continuously postpone it.
7. Perfectionism takes time
You should try to avoid perfection. Struggling without end in seeking perfection for trivial things is a waste of time and will not give you enough time to handle the tasks that are more useful and perhaps more fun.
It is normal that your performance is not the same all the time. There are times when you are more productive while at other times your productivity declined for various reasons. This phase can occur on the same day. Assuming that you work 8 hours a day, it gives you about 1,800 hours per year. Discover the period of time that you are more productive and at that time try to handle the most difficult tasks.
9. Try not to delay matters for later
You need to learn to cope with any task and problem when it needs to be addressed. Try not to delay action for another time, because under time pressure you are more likely to make a mistake and make the wrong decision.
During business hours, try to find moments where no one can interfere with your activities. If you have an open door policy, you may have to shut it down occasionally. If someone comes into your office when you have a task that must be completed, gently resist his request and schedule another time to meet with them.
When you create a plan, do not forget to include activities associated with pleasure and time off for yourself. During this time, make sure that you really quit your day job, relax and recharge your batteries. If necessary try to sleep for half an hour and during that time doing something you like and make you calm. Half an hour does not make a difference in your sleep, but it can give you satisfaction and better prepare for the next day. Give rewards for yourself when you successfully complete the work exhausting.
To be able to better optimize your time, you must first understand where you spend your time. To do that, you can use the log (notes recording) to record your activities. You have to do it for 2-3 weeks. In the log, you must record everything you do per hour when you are awake, how much time you allocate to each task, activity, meeting and how much time you allocate to rest and sleep. Once you have this information in the log, you can begin to analyze where you spend your time and make the necessary changes to optimize your time. You should focus on the most important activities to be completed. Avoid activities or tasks that do not add value. For example, having seen in your log, you check email 10 times a day; you should minimize to only a few times per day.
Enter in your plan extra time for tasks and unexpected events. Revision of your plan regularly and allocate time for unexpected events. Things are at risk will take you for example, a problem with your PC, and have alternative solutions to overcome them.
Time management is a skill that takes time to master so start working with it! In the end, time management will give you the extra time you need to be able to enjoy what is most important to you and change your life for the better.